These document management case studies describe how organizations across industries solved specific document problems with infoRouter. Each one follows a real scenario: the problem, the approach, and the measurable outcome.
Proposal Management: Boeing, Lockheed Martin, Northrop Grumman
Defense contractors managing 55,000-page proposals with hundreds of contributing engineers used infoRouter to enforce version control, automate review cycles (Blue, Pink, Red, and Gold Team), and eliminate configuration control failures. Result: fewer errors, faster turnaround, improved win rates.
Invoice Processing Automation
An accounts payable department replaced manual invoice routing with infoRouter workflows. Invoices arriving by mail or email were captured into infoRouter and submitted to approval workflows. Result: faster payment cycles, fewer missed discounts, and a complete audit trail.
Sales Document Management: Reebok Fitness
Reebok Fitness International centralized sales collateral and contractual documents for distributors worldwide using infoRouter Libraries. Result: every distributor accessed current materials from a browser, eliminating outdated versions on individual laptops.
Consulting and Audit Services: Deloitte & Touche
Nearly 2,000 field auditors at Deloitte accessed customer profiles, audit data, and procedures remotely through infoRouter. Automatic notifications kept auditors informed of policy changes. Result: reduced administrative delays and eliminated physical document transfers.
Corporate Document Standards Compliance
Companies used infoRouter form templates to enforce standard disclaimers, branding, and formatting across all authored documents. Result: reduced legal risk from missing disclaimers and eliminated post-production formatting costs.
HR Document Management: Resume Capture
A multinational consulting firm automated resume collection from hundreds of consultants using infoRouter Forms Management. Custom properties made resumes searchable by skills and experience and enabled automatic reformatting to match each client's requirements. Result: resume processing time cut from hours to minutes.
Mainframe Document Integration
An organization converted mainframe spool files into searchable PDFs with metadata, then imported them into infoRouter automatically using the API and Smart Import. Result: legacy invoice data became searchable and accessible to authorized users.
Document Migration
Organizations migrating from file shares and legacy systems used bulk import to bring documents into infoRouter, preserving folder structures and original file formats. Result: a familiar structure from the first login, and properties filled in by Connect where it was switched on.
Custom Document Metadata
A construction firm tagged documents with custom properties like project name, contract type, and approval status, and reduced document retrieval times by over 70%. Result: engineers search by those properties instead of browsing folders for approved blueprints.
Proposal Review and Document Control
Aerospace companies including Lockheed Martin, Boeing, and Northrop Grumman used infoRouter to manage formal proposal review cycles across Blue, Pink, Red, and Gold Team stages. Document locking during reviews prevented unauthorized edits while hundreds of engineers contributed to 55,000-page proposals. Result: fewer errors, faster turnaround, and rigorous configuration control.
Document Delivery and Notifications
Organizations deployed infoRouter subscription notifications to keep distributed teams informed of document changes in real time. At Calor Gas, sales teams subscribed to pricing document updates and received instant alerts when prices changed. Result: eliminated stale pricing and manual status update emails.
Electronic Document Library for External Sharing
A hardware company used infoRouter Anonymous Libraries to share product manuals, drivers, and documentation with customers without requiring authentication. Customers searched and downloaded from thousands of documents independently. Result: reduced support ticket volume and eliminated the webmaster bottleneck for publishing updates.
Report Distribution Automation
IT departments used infoRouter's Hot Folders to automate report import and distribution. Scheduled tasks pulled reports from file system folders and notified recipients automatically. Result: eliminated manual print-and-distribute cycles.
Frequently Asked Questions
- What types of document problems do these case studies cover?
- The case studies span proposal management, invoice processing, sales document distribution, field audit access, corporate standards compliance, resume management, mainframe integration, document migration, custom metadata, and report distribution.
- Are these case studies based on real deployments?
- Yes. Each case study describes a real scenario with a specific problem, the approach taken with infoRouter, and the measurable outcome achieved.
- Can infoRouter handle both small teams and large enterprises?
- The case studies include organizations ranging from small departments automating invoice routing to Boeing and Lockheed Martin managing 55,000-page proposals with hundreds of engineers. The same platform scales across both.
- Does infoRouter integrate with legacy systems like mainframes?
- Yes. One case study describes converting mainframe spool files into searchable PDFs with metadata and importing them into infoRouter automatically using the API and Smart Import.
See How infoRouter Can Work for You
Every organization's document problems are different. These case studies show the range of what infoRouter handles, from defense proposals to accounts payable to field consulting.