Document search software eliminates the hours your team wastes digging through folders, email threads, and shared drives. infoRouter searches every word in every document, and its metadata and custom properties too, so your team finds documents by what's in them and what they are, not by where someone saved them. Knowledge workers spend about a quarter of their workweek searching for information (Atlassian)Atlassian, 2025(source, opens in a new tab). infoRouter is built to give that time back.
Document search software ends the hours your team spends digging through folders, email threads, and shared drives. infoRouter indexes every document by its full text, metadata, and custom properties, then returns ranked results across your whole collection, showing each person only what they may see.
The Problem: Searching Should Not Be Your Team's Second Job
When people cannot find a document, they do one of two things: they spend 30 minutes hunting for it, or they give up and recreate it from scratch. That is duplicated effort, inconsistent data, and wasted hours. It happens every single day.
The root cause is not careless filing. It is that most storage systems only search by file name and folder location. If you do not remember what you named a file or where you saved it, you are stuck.
Every document needs to be findable by what's in it, not by where someone saved it.
Type what you remember about a document and open it
Full-Text Content Indexing
infoRouter indexes the content inside your documents, not just file names. Type a keyword or phrase, and infoRouter searches the full text of every Word document, PDF, Excel file, email, and any other indexable format in your system. Results are ranked by relevance, with a short abstract showing where the match was found.
For larger installations, infoRouter integrates with the dtSearch indexing engine.
Custom Property Search (Metadata)
Full-text search finds words. Custom property search finds meaning. With infoRouter, you can search by metadata fields like invoice amount, client name, project code, submission date, or any property your organization defines.
This enables queries that are impossible with a standard search engine. Examples:
- Every invoice where the amount exceeds $400
- Every proposal submitted to client XYZ
- Every email from a specific sender after a specific date
- Every document tagged to a particular project
You can search using exact values, ranges (greater than, less than), and date criteria. This turns your document repository into a queryable database.
Advanced Search Operators
- Phrase and proximity search. Match exact phrases or words near each other.
- Boolean operators. AND, OR, NOT for precise filtering.
- Word stemming and synonyms. Find variations of your search terms.
- File type filtering. Narrow results to emails, Office documents, PDFs, or any specific format.
- Version search. Search across current versions and previous versions.
- Saved searches. Store frequently used queries for one-click access.
Security-Aware Results
Every search result respects user permissions. If a user does not have access to a document, it does not appear in their results. There is no risk of someone stumbling onto a restricted file through a search query.
Search from Anywhere
infoRouter's interface uses a familiar folder-and-file layout similar to File Explorer. Quick search is always available from the main screen. Advanced search provides additional filters for author, creation date, modification date, document status, language, and custom properties.
Whether your team is in the office or working remotely, every document is accessible through a web browser.
OCR Integration for Scanned Documents
Scanned images and paper documents are not left behind. infoRouter integrates with optical character recognition (OCR) devices from HP, Kyocera, and other manufacturers that support OCR output. Once text is extracted, those scanned documents become fully searchable alongside your digital files.
infoRouter Connect also runs OCR on scanned PDFs, with no AI service involved, and stores the text with each document so every word on the page is searchable. It also adds a summary and keywords to every document so people find it in one search. infoRouter Connect is licensed separately and included in the guided trial.
infoRouter has been in production since 1998, and results show only what each person is allowed to see.
Frequently Asked Questions
- Can infoRouter search inside scanned paper documents?
- Yes. infoRouter integrates with OCR devices from HP, Kyocera, and other manufacturers. Once text is extracted, scanned documents become fully searchable alongside digital files.
- Will users see documents they are not authorized to access in search results?
- No. Every search result respects user permissions. If a user does not have access to a document, it will not appear in their results.
- How does infoRouter handle searching very large document collections?
- For larger installations, infoRouter integrates with dtSearch, an industrial-strength indexing engine built for large document collections.
- Can I search by metadata fields like invoice amount or project code?
- Yes. Custom property search lets you filter by any metadata field your organization defines, including exact values, ranges (greater than, less than), and date criteria.
- Can I save frequently used searches for quick access?
- Yes. infoRouter supports saved searches, so you can store commonly used queries and access them with a single click.
See It in Action
If your team spends its mornings searching shared drives, a guided infoRouter trial is the right next step. Search the sample library for something you'd normally never find, by a phrase on page three, a client name or an amount.
A new hire types a client's name and finds every contract, invoice and letter in one list.