Document search software eliminates the hours your team wastes digging through folders, email threads, and shared drives. infoRouter indexes every document by its full text, metadata, and custom properties, then returns results in seconds, even across millions of files. Knowledge workers spend 15% to 35% of their time searching for information (IDC). infoRouter cuts that to near zero.
Key Takeaways
- infoRouter's document search software indexes every file by full text, metadata, and custom properties, returning results in seconds across millions of documents.
- Knowledge workers spend 15% to 35% of their time searching for information; document search software like infoRouter reduces that to near zero.
- Document search software results are security-aware: users only see files they are authorized to access, with no risk of exposing restricted content.
- Advanced document search software features include phrase and proximity search, Boolean operators, word stemming, file-type filtering, and saved searches for one-click access.
- OCR integration makes scanned paper documents fully searchable alongside digital files in the document search software.
The Problem: Searching Should Not Be Your Team's Second Job
“Knowledge workers spend 2.5 hours every day — 30% of their workday — searching for documents. That's not a productivity problem. That's a structural one.”
When people cannot find a document, they do one of two things: they spend 30 minutes hunting for it, or they give up and recreate it from scratch. Studies show 83% of employees have recreated documents they could not locate. That is duplicated effort, inconsistent data, and wasted hours. It happens every single day.
The root cause is not careless filing. It is that most storage systems only search by file name and folder location. If you do not remember what you named a file or where you saved it, you are stuck.
How infoRouter Search Works
Full-Text Content Indexing
infoRouter indexes the content inside your documents, not just file names. Type a keyword or phrase, and infoRouter searches the full text of every Word document, PDF, Excel file, email, and any other indexable format in your system. Results are ranked by relevance, with a short abstract showing where the match was found.
For enterprise-scale installations, infoRouter integrates with dtSearch, an industrial-strength indexing engine capable of indexing millions of documents.
Custom Property Search (Metadata)
Full-text search finds words. Custom property search finds meaning. With infoRouter, you can search by metadata fields like invoice amount, client name, project code, submission date, or any property your organization defines.
This enables queries that are impossible with a standard search engine. Examples:
- Every invoice where the amount exceeds $400
- Every proposal submitted to client XYZ
- Every email from a specific sender after a specific date
- Every document tagged to a particular project
You can search using exact values, ranges (greater than, less than), and date criteria. This turns your document repository into a queryable database.
Advanced Search Operators
- Phrase and proximity search. Match exact phrases or words near each other.
- Boolean operators. AND, OR, NOT for precise filtering.
- Word stemming and synonyms. Find variations of your search terms.
- File type filtering. Narrow results to emails, Office documents, PDFs, or any specific format.
- Version search. Search across current versions and previous versions.
- Saved searches. Store frequently used queries for one-click access.
Security-Aware Results
Every search result respects user permissions. If a user does not have access to a document, it does not appear in their results. Period. There is no risk of someone stumbling onto a restricted file through a search query.
Search from Anywhere
infoRouter's interface uses a familiar folder-and-file layout similar to File Explorer. Quick search is always available from the main screen. Advanced search provides additional filters for author, creation date, modification date, document status, language, and custom properties.
Whether your team is in the office or working remotely, every document is accessible through a web browser.
OCR Integration for Scanned Documents
Scanned images and paper documents are not left behind. infoRouter integrates with optical character recognition (OCR) devices from HP, Kyocera, and other manufacturers that support OCR output. Once text is extracted, those scanned documents become fully searchable alongside your digital files.
Real Results
We have been solving document search problems since 1998. The edge cases your team will hit are ones we have already solved.
Frequently Asked Questions
- Can infoRouter search inside scanned paper documents?
- Yes. infoRouter integrates with OCR devices from HP, Kyocera, and other manufacturers. Once text is extracted, scanned documents become fully searchable alongside digital files.
- Will users see documents they are not authorized to access in search results?
- No. Every search result respects user permissions. If a user does not have access to a document, it will not appear in their results.
- How does infoRouter handle searching across millions of documents?
- For enterprise-scale installations, infoRouter integrates with dtSearch, an industrial-strength indexing engine capable of indexing millions of documents and returning results in seconds.
- Can I search by metadata fields like invoice amount or project code?
- Yes. Custom property search lets you filter by any metadata field your organization defines, including exact values, ranges (greater than, less than), and date criteria.
- Can I save frequently used searches for quick access?
- Yes. infoRouter supports saved searches, so you can store commonly used queries and access them with a single click.
See It in Action
Schedule a demo and search your own document types in real time. Bring invoices, proposals, contracts, or engineering drawings.