Document migration software determines whether your move to a document management system is a clean start or a months-long headache. infoRouter brings documents and their folder structures in bulk, right in the browser, without converting file formats or losing the organization your teams already rely on.
Situation
Organizations moving to a document management system typically have thousands or tens of thousands of documents spread across network file shares, local drives, and older systems. These documents already have an organizational structure, including project folders, department folders, and naming conventions, that people depend on to find their work.
Complication
Most migrations fail on two points: they lose the context that made documents findable, or they take so long that the project stalls. When documents arrive without properties like client name, project code or document type, users cannot find what they need in the new system. When migration means handling files one by one, it never finishes.
Solution
infoRouter addresses both problems:
- Bulk import in the browser brings entire folder trees into infoRouter in one operation, preserving the original directory structure and file formats. Nothing needs to be installed.
- No file conversion. Documents remain in their native format (Word, Excel, PDF, CAD, images) without alteration.
- Properties without retyping. Import into folders where infoRouter Connect is switched on, and each document is categorized by Document Type and its data extracted as it arrives.
- API option. When metadata from an older system has to come across field by field, it can be mapped through the infoRouter API as an integration project.
- Repeatable. Bulk import is not limited to the initial move. Teams use it whenever a batch of files needs to come in.
Result
- The structure people know came with them. Folder trees arrived intact, so the new system felt familiar from the first login.
- Documents were findable by more than their location. Connect folders gave imported documents their type and key properties without anyone retyping them.
- Migration became a routine step, not a project of its own. The same bulk import serves later batches from file shares and partners.
Frequently Asked Questions
- Does infoRouter convert documents to a proprietary format during migration?
- No. Documents remain in their native format (Word, Excel, PDF, CAD, images) without any conversion. There is no proprietary format or vendor lock-in.
- Can documents arrive with their properties filled in?
- Yes, in two ways. Import into folders where infoRouter Connect is switched on, and Connect categorizes each document and extracts its data. Or map metadata from an older system field by field through the infoRouter API, as an integration project.
- Is bulk import only for the initial migration?
- No. It can be used at any time for later batches, not just the initial move.
- Will our existing folder structure be preserved?
- Yes. Bulk import brings entire folder trees into infoRouter in one operation, preserving the original directory structure.
See How infoRouter Can Work for You
If you are planning a migration from file shares or an older system, infoRouter can move your documents and their folder structure in bulk, not one file at a time.