- How are these return on investment estimates calculated?
- Every calculation uses published, peer-reviewed benchmarks from PwC, IDC, Nucleus Research, Deloitte, Gartner, and the Workflow Management Coalition. We apply your employee count, salary, and document volume to these industry-standard cost formulas to produce a realistic document management return on investment estimate.
- What is the typical return on investment for document management software?
- According to Nucleus Research (2025), organizations implementing document management systems typically see a payback period of 6-12 months, with a 3-year return on investment exceeding 400% and an average return of $3.08 for every $1 invested.
- Are the savings estimates conservative or aggressive?
- They are deliberately conservative. Filing labor is credited at 40% savings, not elimination — documents still have to be captured and indexed. IDC's 2.5 hours/day search figure describes knowledge workers seeking all information, so we apply it to 40% of staff and recover 15% of it rather than assuming every employee loses that time to document search. Compliance savings are tied to actual audit preparation hours rather than a percentage of payroll. The non-compliance risk cost ($14.82M average, per Ponemon Institute) is shown as a qualitative callout and excluded from the total. Every assumption is listed under 'How these numbers are calculated' beside the results.
- Does the calculator account for the cost of infoRouter itself?
- No. The figures are gross annual savings, not net return — they do not subtract your licence cost, because that depends on your user count. Request a pricing sheet and you can set the savings against a real number rather than an estimate.
- How does infoRouter reduce document search time?
- IDC research shows knowledge workers spend an average of 2.5 hours per day searching for information. infoRouter's full-text search, metadata tagging, and structured folder management dramatically reduce this time by making every document instantly findable.
- Can these savings apply to a small business with fewer than 20 employees?
- Yes. While the absolute dollar amounts scale with employee count, the per-employee savings rates remain consistent. Small businesses often see proportionally higher return on investment because they start with less efficient manual processes. Select the 'Small Businesses' profile in the calculator to see estimates tailored to your scale.
- What costs are NOT included in this calculator?
- This calculator focuses on direct, measurable labor and operational savings. It does not include harder-to-quantify benefits such as improved decision-making speed, better customer response times, reduced legal discovery costs, or the risk avoidance value of regulatory compliance — all of which further increase real-world return on investment.