- How are these return on investment estimates calculated?
- Search time uses Atlassian's State of Teams 2025 benchmark, paper savings use Nucleus Research, and invoice costs use Ardent Partners' State of ePayables 2025. Filing, workflow, compliance and IT savings use our own assumptions, each stated beside its input and under 'How these numbers are calculated'. We value the time at your average salary, so the estimate moves with your headcount and pay.
- What is the typical return on investment for document management software?
- Nucleus Research (2025) found that content services and collaboration technology returns $3.08 for every dollar invested, mostly through productivity gains from workflow automation. Nucleus does not publish a typical payback period for document management, so this calculator does not show one: set the annual savings against your quote to work out your own.
- Are the savings estimates conservative or aggressive?
- They are deliberately conservative. Filing labor is credited at 25% savings, not elimination (documents still have to be captured and indexed), and every hour is valued at your own average salary. Atlassian's finding that knowledge workers spend a quarter of the workweek searching describes all information, not just documents, so we apply it to 40% of staff and recover 15% of it rather than assuming every employee loses that time to document search. Compliance savings are tied to actual audit preparation hours rather than a percentage of payroll. Paper and storage savings are credited at 50%, half of Nucleus Research's 'up to 95%'. The non-compliance risk cost ($14.82M average, per Ponemon Institute) is shown as a qualitative callout and excluded from the total. Every assumption is listed under 'How these numbers are calculated' beside the results.
- Does the calculator account for the cost of infoRouter itself?
- No. The figures are gross annual savings, not net return. They do not subtract your licence cost, because that depends on your user count. Request a pricing sheet and you can set the savings against a real number rather than an estimate.
- How does infoRouter reduce document search time?
- Atlassian's State of Teams 2025 found that knowledge workers spend a quarter of the workweek searching for information. infoRouter's full-text search, metadata tagging, and structured folder management dramatically reduce this time by making every document instantly findable.
- Can these savings apply to a small business with fewer than 20 employees?
- Yes. The dollar amounts scale with employee count, but the per-employee savings rates stay the same, so a small team sees smaller totals at a similar rate per person. The calculator starts at 10 employees, the smallest infoRouter configuration. Select the 'Small Businesses' profile to see estimates at that scale.
- What costs are NOT included in this calculator?
- This calculator focuses on direct, measurable labor and operational savings. It does not include harder-to-quantify benefits such as improved decision-making speed, better customer response times, reduced legal discovery costs, or the risk avoidance value of regulatory compliance, all of which further increase real-world return on investment.