Invoice processing automation software replaces the forwarding, chasing and retyping that cause late payments and lost early-payment discounts. infoRouter captures every invoice in one central system, infoRouter Connect reads its data, and Workflow routes it to the right approver.
Sound familiar?
An invoice arrives by mail or email and sits in someone's inbox. Nobody notices until the vendor calls about a late payment, and by then the early-payment discount is gone. When an invoice needs three approvals, it stalls at whichever step has the busiest person, and nobody can say where it is.
What's at stake
Ardent Partners' benchmark study, The State of ePayables 2025, puts the average cost of processing one invoice at $9.84 and the average cycle time at 8.2 days. On average, 18.4% of invoices hit an exception along the way. Most of that time goes on keying data and chasing approvals.
How infoRouter handles invoices
Every invoice follows the same path into one central system:
- Scan Station captures paper invoices with their OCR text, entered or verified by an operator, and files them in infoRouter.
- Email Scanner watches a mailbox such as invoices@yourcompany.com and files each invoice, with its attachments, into the right folder.
- infoRouter Connect reads the invoice as it arrives and extracts its data: invoice number, total, due date and vendor. A person checks and approves the values before they are used.
- Workflow moves each invoice through your approval steps, assigns tasks to the right people, sends reminders and records every action.
- API integration passes the approved invoice details to your accounting system at the final step.
- EDI and vendor portals can feed invoices in through the API or a watched Hot Folder, as an integration project.
Workflow and infoRouter Connect are licensed separately. Both are included in the guided trial.
Invoices that arrive with their data already extracted
Someone on your AP team opens every invoice just to type in what it says. infoRouter Connect reads those fields off each invoice as it lands, shows how confident it is about each value, and hands them over for a person to approve. In our tests, 96.4% of values came back exactly right across invoices in four currencies. Before any text leaves your network, Connect replaces the sensitive values it detects with placeholders. The AI provider sees only that redacted text, never the invoice itself.
What changes
- No invoice sits unseen. Every invoice is filed the moment it arrives, and the right people are notified.
- No retyping. Invoice data is read off the page and approved, not keyed in by hand.
- Approvers are reminded before the due date. Overdue steps escalate instead of waiting.
- You can see where any invoice is at any moment. Every invoice keeps a record of who received it, who approved it and when.
Frequently Asked Questions
- How do invoices get into infoRouter?
- Paper invoices come in through Scan Station, and emailed invoices through Email Scanner, which files each email and its attachments into the folder you choose. Every invoice then follows the same approval workflow, with no forwarding and no retyping.
- How does infoRouter integrate with our existing accounting system?
- At the final approval step, infoRouter's API triggers a call to your accounting system, passing along invoice details for payment.
- What happens if an approver is out of the office?
- The workflow engine sends automatic reminders and can escalate tasks when approvals are delayed. Every action is recorded, so you can see exactly where any invoice is in the process.
- Can we track where an invoice is in the approval process at any time?
- Yes. Because every invoice follows the same defined workflow path, workload and progress are visible at every stage, and each invoice carries a record of who received it, who approved it and when.
See How infoRouter Can Work for You
If invoices are waiting in inboxes and being typed in by hand, a guided infoRouter trial is the right next step. Run your own invoice process through it.