Document version control software tracks every change to every file, so your team always works from the right version and can roll back to any previous one in seconds. infoRouter provides check-in/check-out locking, automatic version numbering, audit trails, and configurable display rules that let you control exactly which version your team sees.
Key Takeaways
- Document version control uses check-in/check-out locking to prevent conflicting edits, ensuring only one person modifies a file at a time.
- Every version is numbered, timestamped, and attributed to a specific user, with rollback to any previous version in the document version control history.
- Configurable document version control display rules let administrators show the latest, approved, tagged, or a specific pinned version to end users.
- Businesses lose an average of 21.3% of productivity hours managing document versions manually; document version control automation eliminates that waste.
- WebDAV integration with document version control creates new versions automatically on each save in Microsoft Office, with no extra steps from the user.
The Problem: Version Chaos Costs More Than You Think
Multiple people edit the same file. Someone overwrites changes. Nobody knows which copy is current. A proposal goes out with last week's pricing. An engineering spec references an outdated drawing.
Businesses lose an average of 21.3% of productivity hours managing document versions manually (AIIM). That is not a filing inconvenience. It is a direct hit to revenue, compliance, and client trust.
How infoRouter Solves Version Control
Check-Out / Check-In Locking
When a user checks out a document, infoRouter locks it. Other users can still view the document, but no one else can edit it until the original user checks it back in. Every check-in creates a new version, numbered, timestamped, and attributed to the user who made the change.
No conflicting edits. No "last save wins." No silent overwrites.
Full Version History and Rollback
Every version is stored and retrievable. If a new revision introduces errors, authorized users can roll back to any previous version with a single action. Outdated versions can be pruned to keep the system clean, or retained indefinitely for compliance.
Configurable Version Display
By default, infoRouter shows the latest version. But you can configure which version appears to users:
- Latest version: the default
- A specific version: pin a particular revision
- A tagged version: label versions for easy reference
- The approved version: show only the version that has passed review
This matters for documents like price lists, policies, and technical specifications, where users should see the approved version, not the latest draft.
Audit Trails for Every Change
Every edit, check-out, check-in, approval, and rollback is logged. The audit trail records who did what, when, and to which version. For organizations subject to SOX, ISO 9001, or other regulatory frameworks, this is not optional. It is required. infoRouter builds it in automatically.
Office 365 and WebDAV Integration
When connected via WebDAV, infoRouter creates new versions automatically each time a user saves a document in Microsoft Word or Excel. Background check-out and check-in happen transparently. When the editing session ends, intermediate saves are pruned to the final version. This keeps version history clean without requiring any extra steps from the user.
Who Uses infoRouter for Version Control
"I have just completed my first proposal using infoRouter and the system is fantastic. It allowed us to make sure we had the latest and greatest copy of everything. It eliminated configuration control problems. The engineers love it." John J. Meehan, Rockwell Collins Proposal Center
What You Get
- Check-out/check-in with automatic version numbering
- Full version history with rollback
- Configurable version display (latest, tagged, approved, or specific)
- Version comments for change context
- Audit trails on every action: who, what, when
- Office 365 integration via WebDAV with automatic versioning
- Version pruning to manage storage
- Review and approval tracking per version
Frequently Asked Questions
- What happens if two people try to edit the same document at the same time?
- When a user checks out a document, infoRouter locks it. Other users can still view the document, but no one else can edit it until the original user checks it back in.
- Can I roll back to a previous version if a new revision introduces errors?
- Yes. Every version is stored and retrievable. Authorized users can roll back to any previous version with a single action.
- Can I control which version users see by default?
- Yes. You can configure infoRouter to display the latest version, a specific pinned version, a tagged version, or only the approved version. This is useful for documents like price lists and policies where users should see the approved version, not the latest draft.
- Does version control work with Microsoft Office via WebDAV?
- Yes. When connected via WebDAV, infoRouter creates new versions automatically each time a user saves in Word or Excel. Check-out and check-in happen transparently with no extra steps.
See It in Action
infoRouter has been solving version control problems since 1998. The edge cases your team will hit are ones we have already solved. Schedule a demo to see check-in/check-out, rollback, and audit trails working with your document types.