infoRouter's document capture software files documents into one central system automatically, from email inboxes, network scanners, Microsoft Office applications, watched folders, browser uploads and other business systems. Users keep working in the tools they already use.
The scanner output folder holds three weeks of unnamed PDFs. The invoice that came by email is still in someone's inbox. Every channel documents arrive through needs to feed the same central system, automatically. The result: fewer lost files, no filing by hand, and a central system that stays current without anyone chasing it.
Capture Tools at a Glance
Hot Folders monitor any file-system folder and automatically route new files into infoRouter. Ideal for FTP drops, fax servers, and output from other business applications.
Scan Station processes scanned documents one at a time: add metadata, OCR text, and route each image into the correct folder or workflow. Built for operator-reviewed scanning, not bulk batch jobs.
Email Scanner watches Microsoft 365, Outlook.com, Gmail, IMAP and POP3 mailboxes and files incoming emails, with their attachments, into the infoRouter folders you choose, with rules for what to skip and where each email goes. Turns shared inboxes into managed, searchable documents.
MS Office Integration lets you open, edit, and save Word, Excel, PowerPoint, and Outlook documents directly to infoRouter from the Office toolbar. No copy-paste, no manual upload.
Bulk import and export moves whole folder trees into infoRouter by drag and drop in the browser, with their structure kept, and exports folders as a zip file.
Text/HTML Editor creates rich HTML documents inside infoRouter without any external application. Output is standard HTML readable in any browser.
WebDAV maps infoRouter Libraries as network drives in Windows Explorer. Drag and drop files, or edit Office documents in place with automatic version control.
Web Services API captures documents programmatically from any system that can make an HTTP call. Build custom integrations for ERP, CRM, scanning, or reporting platforms.
File Uploads let you upload single or multiple files through the browser interface. At upload time, specify descriptions, version comments, permissions, document type, and custom properties so every file is findable from day one.
Zip Uploads allow you to upload a compressed archive and have the server auto-extract it, recreating the folder structure and creating new versions where documents already exist. Useful for bulk migrations and batch updates.
Capture Every Document, and Have It Read and Categorized as It Lands
Scanned PDFs with no text layer are invisible to search. infoRouter Connect runs OCR on each scan and stores the text with the document, so every word on the page is searchable in infoRouter. No AI service is involved. In folders where Connect is switched on, each captured document is also categorized by Document Type, summarized, and its data extracted, such as an invoice number, a total or who sent a letter. The sensitive values it detects are replaced with placeholders before any text leaves your network, and the AI provider never receives the original document. infoRouter Connect is licensed separately and included in the guided trial.
It doesn't matter how a document gets there. Email Scanner, Hot Folders, Scan Station, a browser upload, the Office add-in, the API and bulk imports all trigger Connect when they file into a folder where it is switched on. For a large migration, choose the target folders with that in mind.
What Happens After Capture
Every document captured through any of these tools inherits the same infoRouter capabilities:
- Metadata and custom properties. Attach searchable fields at capture time.
- Full-text indexing. Content is indexed automatically so it surfaces in search results.
- Workflow routing. Submit captured documents to predefined approval or review workflows (Workflow is licensed separately).
- Version control. Check-in/check-out and version numbering begin the moment a document enters the system.
- Retention and compliance. Retention schedules and disposition rules apply from the point of capture (with the separately licensed Compliance module).
Frequently Asked Questions
- Do users have to change how they work to get documents into infoRouter?
- No. infoRouter provides capture tools that match existing workflows. Users can save from Microsoft Office, drop files into watched folders, send emails to monitored mailboxes, or upload through a browser, so they keep working in the tools they already use.
- What happens to a document's metadata when it is captured automatically?
- Each capture tool can apply predefined metadata at the point of ingestion. Hot Folders and Email Scanner use configured rules, while Office integration and browser uploads let users assign properties at save time. Documents carry their properties and are searchable from the moment they arrive.
- Can we migrate thousands of existing files from a shared drive into infoRouter?
- Yes. Bulk import in the browser lets you drag entire folder structures into infoRouter, preserving the directory hierarchy. Nothing needs to be installed.
- Is there an API for capturing documents from custom applications?
- Yes. infoRouter's Web Services API accepts documents from any system that can make an HTTP call. Organizations use it to build integrations with ERP, CRM, scanning platforms, and reporting tools.
Ready to See How Documents Get Into infoRouter?
If documents still reach your team through five channels and one person's memory, a guided infoRouter trial is the right next step. Point one mailbox or scanner folder at it during your trial.
Monday morning, the weekend's mail, scans and system output are already filed where your team expects them.