Sales document management software ensures that every salesperson and distributor works from the same current materials, not outdated files saved on a laptop three months ago. Reebok Fitness International chose infoRouter to solve exactly this problem for their global distribution network.
Key Takeaways
- Reebok Fitness International deployed infoRouter as sales document management software to centralize collateral for distributors across multiple continents.
- Sales document management software ensures every distributor accesses the current, approved version of pricing sheets, product specs, and marketing materials.
- Browser-based access means the global sales team reaches the latest materials from any device without dedicated client software.
- Automatic notifications alert subscribers when sales documents are updated, eliminating the risk of distributors presenting outdated information.
Situation
Reebok Fitness International managed a large library of sales collateral, promotional materials, and contractual documents that distributors worldwide needed to access daily. The sales force was geographically dispersed, working across time zones and continents. Everyone needed the latest product information, pricing sheets, and marketing materials instantly.
Complication
Before infoRouter, distributors maintained their own copies of sales documents on individual devices. Materials went out of date without anyone knowing. A distributor in one region might present pricing that had changed weeks earlier. Outdated product specifications led to customer confusion. There was no way to confirm that every distributor had the current version of every document.
Solution
Reebok deployed infoRouter as the single source of truth for all sales documentation:
- Centralized Libraries stored every piece of sales collateral, pricing information, and contractual document in one location
- Browser-based access meant distributors worldwide could reach the latest materials from any device, with no dedicated client software required
- Automatic notifications alerted subscribers when new content was published or existing materials were updated and approved
- Granular permissions controlled who could view, download, or edit specific categories of documents
Result
"With all our critical business documents centralized, we now have a single source of truth that's easily accessible to everyone, anywhere. This has significantly improved our efficiency, ensuring that our team always presents accurate, timely, and consistent information to clients."
Reebok eliminated the risk of distributors using outdated materials across their global network:
- Version lag dropped from weeks to zero. Previously, distributors worked from copies that could be weeks out of date. With infoRouter, every access returns the current, approved version.
- One source of truth for the entire sales organization. Pricing sheets, product specs, and marketing collateral lived in a single location accessible from any browser in any time zone.
- No software deployment required. Distributors worldwide accessed materials through a standard browser with no client software installation — critical for a global network with varying IT environments.
- Instant distribution of updates. New materials and revisions were available the moment they were published, with automatic notifications to subscribed teams.
Frequently Asked Questions
- How does infoRouter prevent distributors from using outdated sales materials?
- All documents are stored in a centralized repository. When a document is updated and approved, the old version is replaced. Distributors always access the current version, and automatic notifications alert them when materials change.
- Do distributors need to install any software to access sales documents?
- No. infoRouter is browser-based, so distributors worldwide can access the latest materials from any device without installing dedicated client software.
- Can we control which distributors see which documents?
- Yes. Folder-level permissions control who can view, download, or edit specific categories of documents, so you can restrict access by region, product line, or partner tier.
- How are distributors notified when sales documents are updated?
- Automatic notifications alert subscribers when new content is published or existing materials are updated and approved. Distributors do not need to check manually for changes.
See How infoRouter Can Work for You
If your sales team or distribution network is working from outdated materials on individual devices, infoRouter can centralize everything and keep it current.