HR document management software should do more than store resumes. It should make them instantly searchable, automatically formatted, and ready to submit to clients on demand. infoRouter does exactly that for HR departments and staffing operations managing hundreds or thousands of candidate profiles.
Key Takeaways
- A multinational consulting firm replaced hundreds of staff hours of manual resume processing with infoRouter HR document management software.
- HR document management software with Forms Management captures resume data directly from candidates and converts it to standardized formats automatically.
- Custom properties tag each resume with relevant attributes, making thousands of candidate profiles instantly searchable.
- One-click reformatting renders matching resumes in any client's preferred format within minutes of a job posting.
Situation
A multinational consulting firm delivered large-scale projects for organizations including the World Bank, IMF, and European Union. Their business depended on hiring subject matter experts for multi-million-dollar engagements, often requiring hundreds of consultants per project. Each client had specific resume formatting requirements, and the firm needed to submit matching resumes within tight deadlines.
Complication
Managing resumes manually was consuming hundreds of staff hours. Each resume had to be reviewed, reformatted to match the client's preferred layout, and submitted before the opportunity closed. With hundreds of consultants submitting resumes in different formats, the administrative burden was slowing down the hiring process. Missed deadlines meant lost contracts.
Solution
The firm implemented infoRouter to automate the entire resume lifecycle:
- Forms Management provided a standardized HTML form embedded in a consultant-facing portal, allowing candidates to submit their information directly into infoRouter
- Automatic conversion transformed submitted data into XML and displayed it in the firm's standardized layout
- Custom properties tagged each resume with relevant attributes, making them instantly searchable
- One-click reformatting rendered matching resumes in any client's preferred format within minutes of a job posting
- Workflow routing sent new submissions to project managers for review automatically
Result
"Capturing resumes as data using infoRouter has enabled us to quickly create, search, and manage thousands of resumes. Rendering different formats for various organizations is now possible with just a click."
The operational impact was immediate and measurable:
- Resume processing time dropped from 200+ staff hours to under 30 minutes per engagement. What previously required manual collection, formatting, and verification across hundreds of consultants now happened automatically through the infoRouter portal.
- Client-specific reformatting reduced to a single click. Matching resumes were rendered in any client's preferred layout instantly, eliminating the manual reformatting that consumed the bulk of administrative time.
- Zero formatting errors or omissions. Standardized forms ensured every required field was captured at submission. Missing data was flagged before the resume entered the system.
- Faster response to opportunities. The firm consistently submitted proposals ahead of competitors because resume assembly was no longer the bottleneck.
Frequently Asked Questions
- How do candidates submit their resumes into infoRouter?
- Candidates fill out a standardized HTML form embedded in a consultant-facing portal. The submitted data goes directly into infoRouter, where it is automatically converted to XML and displayed in the firm's standardized layout.
- Can we reformat resumes for different clients without manual work?
- Yes. One-click reformatting renders matching resumes in any client's preferred format within minutes. There is no need to manually reformat each resume.
- How do we find the right candidates across thousands of resumes?
- Custom properties tag each resume with relevant attributes like skills, experience, and availability. This makes the entire resume library instantly searchable.
- What happens when a new resume is submitted?
- Workflow routing automatically sends new submissions to project managers for review. No manual notification or forwarding is required.
See How infoRouter Can Work for You
If your HR team or staffing operation is drowning in resume management, infoRouter can automate the capture, search, and formatting that consume the most hours.