Choosing an EDMS is a decision your team will live with for years. The wrong choice means wasted budget, abandoned software, and a return to the shared-drive chaos you were trying to escape. Here is why choose infoRouter EDMS over the alternatives, stated in specifics, not slogans.
1. Transparent Pricing From Day One
infoRouter is very reasonably priced with a simple, easy-to-understand pricing model. The core platform is included: search, version control, security, and the Web Services API. Optional modules such as Workflow are licensed separately. No cloud storage charges that grow every quarter. Request a quote for detailed pricing.
2. A Short Install on a Well-Planned Foundation
Installing the infoRouter software takes 15 to 20 minutes. The work that makes an implementation succeed comes before it: a server that meets the system requirements, a Library and folder structure, and a clear plan for who uses the system and with what rights. Your IT staff, an outside IT provider or a reseller sets it up on your existing infrastructure. The implementation checklist lists every step.
3. A Folder Model Your Team Already Understands
infoRouter uses a folder-and-library structure that mirrors how people already organize documents. If your team knows Windows Explorer, they know how to navigate infoRouter. Adoption happens because the interface does not require retraining. It fits existing habits.
4. Search That Finds Documents by What's Inside Them
Full-text content indexing searches the contents of every document, not just filenames. Custom metadata fields let you filter by project, client, department, or date range. Knowledge workers spend a quarter of their workweek searching for information (Atlassian)Atlassian, 2025(source, opens in a new tab). infoRouter reduces that to seconds.
5. Version Control That Eliminates Configuration Control Problems
infoRouter's check-in/check-out manages proposal documents where a wrong version means a missed deadline or a lost contract. Every version is numbered, timestamped, and attributed. The current version is always the default. Prior versions remain accessible for reference.
6. Workflow Automation That Replaces the Inbox Chase
Route documents for review, approval, or action based on rules you set once. Approvers get notified automatically. Actions are recorded. Reminders fire without anyone chasing anyone.
7. Compliance Built In, Not Bolted On
Retention schedules, disposition workflows, and audit trails have been core infoRouter features since 1998. They are not checkboxes added later to win an RFP.
8. Standards-Based Technology
infoRouter utilizes technologies that are common to most organizations. Your existing IT staff can manage infoRouter without having to struggle with proprietary solutions. Documents are stored in their native formats with no proprietary conversion and no vendor lock-in.
9. A Web Services API for Custom Integration
Connect infoRouter to your CRM, ERP, accounts payable system, or any application your organization depends on. The API lets developers build custom integrations, automate document routing from external systems, and extend infoRouter to fit workflows that are unique to your business.
10. Twenty-Five Years in Production
infoRouter has been in continuous production since 1998. The edge cases your team will hit are ones we've already solved across aerospace, financial services, pharmaceuticals, energy, and thousands of small businesses. This isn't a startup pivoting to find product-market fit. It's a product that found it 25 years ago and has been refining it since.
Frequently Asked Questions
- How long does it take to deploy infoRouter?
- Installing the infoRouter software takes 15 to 20 minutes on a server that is already prepared. The planning around it, including compliant hardware and software, Library and folder design, users, groups and administrators, depends on your organization. Your IT staff, an outside IT provider or a reseller sets it up.
- Will my team need extensive training to use infoRouter?
- infoRouter uses a folder-and-library structure that mirrors Windows Explorer. If your team knows how to navigate folders, they already know how to use infoRouter. Adoption happens because the interface fits existing habits.
- Can infoRouter integrate with our existing business systems?
- Yes. The Web Services API lets developers connect infoRouter to CRM, ERP, accounts payable, or any other application your organization depends on. Custom integrations and automated document routing from external systems are fully supported.
- Is infoRouter suitable for regulated industries?
- Retention schedules, disposition workflows, and audit trails have been core features since 1998. infoRouter is used in aerospace, pharmaceuticals, financial services, and other regulated environments where compliance is a daily requirement.
See It for Yourself
A list of reasons is useful. Seeing infoRouter handle your specific use case is better.
We set up an evaluation with you, in the cloud or on your own server, with infoRouter Connect included.