infoRouter pricing comes in two straightforward licensing models: a perpetual license or an annual rental, starting at $7,250 for 10 users. A lot of enterprise software pricing is designed to be confusing, with vague quotes, per-document fees and costs that only become clear after you've signed. Here is a clear starting price, and a detailed pricing sheet emailed to you based on your actual setup.
Document management should cost the same whether you store ten thousand files or ten million.
Two Ways to License infoRouter
Perpetual License. You pay a one-time license fee rather than an annual subscription. Maintenance keeps updates and support coming. If maintenance lapses, the core of infoRouter keeps running, but the separately licensed modules stop working and updates and support end. Lapsed maintenance can be reinstated; contact us for terms. This is the right fit for organizations that want a stable, long-term cost structure and prefer to run software on their own infrastructure.
Annual Rental. Access infoRouter on an annual subscription basis. Renews each year. No large upfront investment. This is a time-bound license: if it isn't renewed, access ends. A good option if your budget works better with an operating expense or if you want to get started without a capital commitment.
Both models run the same software on your infrastructure, installed by your IT team or an infoRouter reseller. Minimum configuration is 10 users. Licensing scales in increments of 5.
What infoRouter Costs
Perpetual licenses start at $7,250 for a 10-user configuration, which includes the server license, user licenses, and first-year maintenance. Annual rental is also available starting in the same range, billed once per year.
Optional modules. Workflow, Anonymous Access, the Compliance module and infoRouter Connect are licensed separately. All are included in the guided trial.
Comparing systems? The license is one part of the cost. Our total cost of ownership checklist lists every cost to count over three years, How to Choose an EDMS covers the questions to ask before you invest, and the guide to evaluating document management software walks through the full evaluation.
There are no per-document fees. No storage tier charges. Licensing scales predictably with your user count. Tell us your team size and we'll send you the exact numbers.
Used by Boeing. Priced for businesses of ten.
What You're Actually Paying to Solve
Before comparing price tags, consider what document chaos already costs your organization:
sourceId="nucleus-2025"
- A quarter of the workweek per knowledge worker spent searching for information (Atlassian)Atlassian, 2025(source, opens in a new tab)
- 117 emails and 153 Teams messages a day for the average worker, with an interruption about every two minutes (Microsoft)Microsoft Work Trend Index, 2025(source, opens in a new tab)
Calculate Your Return on Investment
See what infoRouter would save your organization based on your team size and document volume.
What Every License Includes
infoRouter is document management built for organizations that take control, compliance and process seriously:
- Full-text search and custom metadata filtering. Search every document by its content and properties.
- Version control with check-in/check-out. No more "Final_FINAL_v3" confusion.
- Security. Granular permissions, LDAP/Active Directory integration, and Windows Authentication.
- Web Services API. Connect infoRouter to your existing systems.
- MS Office add-ins, WebDAV, Email Scanner. Documents get into infoRouter from wherever they originate.
Available as optional modules: Workflow (route documents for approval without chasing anyone), the Compliance module (retention schedules, disposition, legal holds, and ISO periodic review with the ISO Log) and infoRouter Connect (documents categorized, summarized and their data extracted as they arrive).
Frequently Asked Questions
- What does infoRouter cost?
- Perpetual licenses start at $7,250 for a 10-user configuration, including the server license, user licenses, and first-year maintenance. Annual rental is also available. Workflow, Anonymous Access, the Compliance module and infoRouter Connect are optional modules, licensed separately. Fill out the form and we'll email you exact pricing for your team size.
- What is the difference between a perpetual license and a rental?
- A perpetual license is a one-time license fee, and annual maintenance keeps updates and support coming. If maintenance lapses, the core of infoRouter keeps running, but the separately licensed modules stop working and updates and support end. Lapsed maintenance can be reinstated; contact us for terms. A rental is a time-bound annual license; when it expires, access ends. Both models run on your own infrastructure.
- Does the price increase based on the number of documents stored?
- No. infoRouter does not charge per document or per storage tier. You pay for user licenses, and infoRouter handles as many documents as your infrastructure supports.
- How does pricing scale as my team grows?
- Licensing scales in increments of 5 users. When you request a pricing sheet, we'll give you a clear breakdown for your specific user count, with no surprises.
- Are there recurring fees beyond the license?
- Perpetual license holders pay annual maintenance to receive updates and support. Rental customers renew their license annually. There is no monthly billing; all renewals are annual.
Get Your Exact Price
Fill out the form below and we'll email you detailed pricing for your team size, with both perpetual and rental options. No obligation. No sales pressure. Just the numbers.
One price per user, a system you own, and no surprise invoice when your archive doubles.
If you need a document system with a price you can plan for, seeing it handle your own process is the right next step: Request a Guided Trial.
Questions? Call 1-800-237-5948 or email sales@inforouter.com