Paper documents still arrive every day. Contracts with handwritten notes, signed forms, and legacy records all need to be captured. Batch scanning gets them into a system, but someone still has to review, classify, and route each one. infoRouter Scan Station is document scanning software capture designed for exactly that: an operator works through a queue of scanned images, adds metadata, enters OCR text, and sends each document to the right folder or workflow. Every document is handled one at a time, with full control.
This is not a batch scanning tool. It is built for situations where every document needs human review before it enters the repository.
Key Takeaways
- Scan station software processes scanned documents one at a time, allowing an operator to review, classify, and route each image before it enters the repository.
- The scan station supports manual OCR text entry, custom metadata assignment, image correction, and optional PDF conversion for every scanned document.
- Scan station is designed for compliance-sensitive environments where every document requires human verification before it is filed and indexed.
- Documents processed through the scan station can be submitted directly into infoRouter approval or review workflows, connecting paper capture to digital business processes.
How Scan Station Works
- Scanned images arrive in a queue. They come from any TWAIN-compatible scanner or network MFP output directory.
- The operator reviews each image. They correct orientation, adjust image quality, and verify the content.
- Metadata is applied. The operator assigns custom properties, enters a description, and adds keywords that make the document findable in infoRouter's search.
- OCR text is captured. The operator enters or verifies OCR text so the document's content is indexed for full-text search.
- PDF conversion (optional). The scanned image is converted to PDF before storage.
- The document is filed and routed. The operator chooses the destination folder in infoRouter and optionally submits the document to a predefined workflow for further review or approval.
Key Capabilities
- Image correction. Rotate, crop, and adjust scanned images before filing.
- PDF conversion. Convert image files to PDF format on the fly.
- Manual OCR text entry. Add searchable text content to scanned images, especially useful for handwritten notes and forms.
- Custom property assignment. Map metadata fields to each document at scan time.
- Workflow submission. Route scanned documents directly into approval, review, or processing workflows.
When to Use Scan Station
Scan Station is the right choice when:
- Handwritten documents need human interpretation before classification
- Each scanned page requires individual metadata assignment (not a single batch profile)
- Compliance requirements demand that an operator verify content and classification before the document enters the system
- Low-to-medium volume scanning where accuracy matters more than speed
For high-volume batch scanning with automatic classification, see infoRouter Document Scanning for additional options.
Frequently Asked Questions
- What types of scanners work with Scan Station?
- Scan Station works with any TWAIN-compatible scanner. It can also process images from network MFP output directories, so scanned files from multifunction printers are supported as well.
- Can Scan Station handle OCR automatically, or is it manual?
- Scan Station supports manual OCR text entry, where the operator enters or verifies the text content for each scanned document. This is designed for situations where accuracy matters more than speed, such as handwritten forms or compliance-sensitive records.
- Is Scan Station meant for high-volume batch scanning?
- No. Scan Station processes documents one at a time with operator review. It is built for low-to-medium volume scanning where each document needs individual metadata assignment and human verification before entering the repository.
- Can scanned documents go directly into an approval workflow?
- Yes. After reviewing and classifying a document, the operator can submit it directly to a predefined infoRouter workflow for further review or approval. This connects paper capture to digital business processes in a single step.
See Scan Station in Action
Schedule a demo and we will walk you through a scan-to-workflow scenario matched to your document types.