Moving a large batch of documents into a document management system one file at a time is tedious and error-prone. infoRouter's zip upload tool lets you package an entire folder structure into a single zip file, upload it, and have the system automatically extract, organize, and version every document inside — preserving the original directory layout.
This is not the same as uploading a zip file as an attachment. The zip upload tool fully processes the contents.
How Zip Uploads Work
- Create a zip file containing the documents and folder structure you want to import.
- Upload via the zip upload tool in the infoRouter web interface.
- infoRouter extracts the contents on the server, recreating folders and filing each document in the correct location.
- Automatic version comparison — if a document already exists in the target folder, infoRouter compares it to the uploaded version. Changed documents are updated and a new version is created automatically. Unchanged documents are skipped.
The result is a clean import with full version history, no duplicates, and no manual sorting.
Common Use Cases
- Bulk document imports — Upload project files, legal documents, or department archives in a single operation instead of dragging files one at a time.
- Checked-out document updates — When multiple team members have checked out and modified documents offline, zip them up and upload. infoRouter matches each file to its existing record and creates new versions only where content has changed.
- System migration — Moving documents from a file server, SharePoint, or another DMS? Zip the directory structure and upload it to infoRouter with the folder hierarchy intact.
- Batch policy and procedure updates — Upload revised manuals, SOPs, or policy documents in bulk. The system replaces outdated versions and maintains the complete version history.
- Project file management — Teams working across many files can zip a project folder and upload it in one step, keeping the structure and ensuring every file is captured.
- Historical data archiving — Import older files in bulk, automatically organized into the correct folder structure within infoRouter.
Why It Matters
Manual uploads work fine for a handful of files. But when you need to move hundreds or thousands of documents — during a migration, a quarterly update cycle, or a project handoff — the zip upload tool turns hours of work into a single upload.
Every document uploaded this way inherits infoRouter's full-text indexing, security permissions, version control, and workflow routing, just like any manually uploaded file.
Frequently Asked Questions
- Does uploading a zip file create duplicates if some documents already exist?
- No. infoRouter compares each uploaded document to the existing version in the target folder. Changed documents are updated with a new version created automatically, and unchanged documents are skipped.
- Is the original folder structure preserved when a zip file is extracted?
- Yes. infoRouter recreates the folder hierarchy from the zip file on the server, filing each document in the correct location to match the original directory layout.
- Do zip-uploaded documents get the same indexing and security as manually uploaded files?
- Yes. Every document uploaded via the zip tool inherits infoRouter's full-text indexing, security permissions, version control, and workflow routing, just like any manually uploaded file.
- Can I use zip uploads to migrate documents from another system?
- Yes. Zip uploads are commonly used for system migrations. You can zip the directory structure from a file server, SharePoint, or another DMS and upload it to infoRouter with the folder hierarchy intact.
See Zip Uploads in Action
Schedule a demo and we will walk through a bulk upload scenario using your document types and folder structure.